Executive Office Administrator

Company: LHH US
Location: Grand Rapids
Posted on: January 30, 2026

Job Description:

Job Description Job Description We are seeking a highly organized, proactive, and detail-driven Executive Office Administrator who is fully bilingual in Spanish and English . This individual will provide high-level administrative support to leadership, manage day-to-day office operations, and ensure seamless communication across teams and external partners. If you excel in a fast-paced environment, deliver exceptional service, and take pride in creating structure and efficiency, we'd love to speak with you. Key Responsibilities Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and travel coordination Serve as a professional, bilingual point of contact (English/Spanish) for internal staff, external partners, and clients Prepare, translate, and proofread documents, correspondence, and reports in both languages Organize and coordinate meetings, including preparing agendas, materials, and meeting minutes Maintain office files, records, and confidential information with discretion Assist with office operations such as supply management, vendor coordination, and reception duties Support special projects and initiatives as assigned by leadership Ensure efficient communication flow and uphold a positive, productive office environment Minimum Qualifications High School Diploma or equivalent Excellent bilingual English/Spanish verbal and written communication skills At least one year of successful secretarial or administrative experience Strong organizational skills with high attention to detail Ability to manage multiple priorities and work independently Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) High level of professionalism, confidentiality, and interpersonal skills Preferred Qualifications (Optional) Experience supporting senior or executive leaders Strong customer service and problem-solving skills Ability to translate documents accurately and professionally Pay Details: $18.00 to $20.00 per hour Search managed by: Amaka Mozie Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate -privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Keywords: LHH US, Wyoming , Executive Office Administrator, Administration, Clerical , Grand Rapids, Michigan