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Administrative Assistant for Resource Management

Company: NTB INC
Location: Wyoming
Posted on: November 23, 2019

Job Description:

--SUMMARY--An individual in this position will support the Vice President of Resource Management and will work with Human Resources and Safety to achieve the overall Resource Management Department goals and objectives. This will be accomplished by the exercise of their skills to perform various administrative duties as required to support the departments objectives.-- The Administrative Assistant for Resource Management will also be required to perform basic clerical tasks as needed to support Human Resources.-- Perform other related work as required. --REPORTING RELATIONSHIPS--The administrative Assistant for Resource Management will report directly and fully to the Vice President of Resource Management.--This person may also at times receive direction for some projects from the Human Resource Manager and the Safety Director as authorized by the Vice President of Resource Management.--The Administrative Assistant for Resource Management has no supervisory responsibilities.--ESSENTIAL FUNCTIONS--An employee in this position may be required to perform any or all of the following essential functions.Provide administrative assistance for the Vice President of Resource Management as well as the Human Resource Manager and the Director of Safety.Prepare and distribute various reports as needed.Assist in overall correspondence.Assist in the research and development of new programs and procedures.Perform basic clerical tasks as needed to support Human Resources, Safety and Recruiting.\Process weekly payroll.Perform other related tasks as directed by the Vice President of Resource Management.RESPONSIBILITIES AND DUTIESProvide administrative assistance for the Vice President of Resource Management as well as the Human Resource Manager and Director of Safety.Organize and maintain various recurring activities of the department management team.Assist in the preparation of Driver Appreciation eventsAssist in the preparation of Employee Appreciation eventsAssist in the organization and distribution of team responsibilities so that assets are effectively used.Prepare and distribute various reports as needed.Prepare and distribute departmental reports for Senior Staff Meetings.Prepare and assist in the filing of reports, records and other forms to Government Agencies.May prepare and issue certificates, vouchers and applications.Assist in the preparation of Driver Advisory Board minutes, notes and agendas.Assist in overall correspondence.Assist in the research and development of new programs and procedures.Compile notes and general information as provided by the Vice President of Resource Management.Assist in the presentation of information, documents, etc. as needed including the preparation of said forms, documents and reports.Compile statistical data and prepare reports.Help to establish procedures for new programs and run said programs until they are assigned to departmental employees.Assist in the continued development and execution of employee retention programs.Perform basic clerical tasks as needed to support Human Resources, Safety and Recruiting.Assist in the preparation and filing of all Driver related filesPersonnel filesDOT filesMedical filesDriver History Investigation FilesCoordinate the Substance Abuse ProgramFile periodical reports to the consortium.File all Substance Abuse reports in Medical Files.Run the Driver Random Test ProgramCoordinate the Employee/Workers Comp ProgramPrepare and file all periodic OSHA ReportsFile and maintain all injury reports and Workers Comp reportsAct as daily contact for Insurance ProviderAssume-- injury On Call responsibilities as neededAssist with daily Recruiting ResponsibilitiesAssist in the preparation of various recruiting brochures and materialsLog in and assist with recruiting calls as neededMonitor ChatPrepare for and perform employee orientations as neededAssist the Safety Department with administrative supportMaintain accident spread sheetsMaintain and administer driver safety bonus and awards programsAssist in preparation of and maintenance of training materials and records.Process weekly payroll for all drivers and non-drivers.Perform other related tasks as directed by the Vice President of Resource Management.QUALIFICATIONS AND KSAS FOR EMPLOYMENT--All of the following functions, qualifications, KSAs (Knowledge, Skills, and Abilities) and duties are essential.-- An employee in this class, upon appointment, should have the equivalent of the following:Ability to assemble data and prepare accurate records and reports.Ability to understand and follow oral and written instructions.Ability to work effectively with other employees (regardless of position) and the general public.Ability to understand the relationship between various components of/and forms used in the compiling, computing and recording of data.Ability to maintain confidential information.Ability to communicate effectively in person and via written communication.Above average ability to assimilate information related to procedures routine to this position.Above average ability to troubleshoot problems and offer viable solutions.Above average ability to organize personal work, schedules and overall departmental planning.Above average PC-- skills with an emphasis and proficiency using MS XP, Word and Excel.Minimum experience of 2 years--in an office environment.--Associates degree or higher is helpful but not required with acceptable experience.--

Keywords: NTB INC, Wyoming , Administrative Assistant for Resource Management, Executive , Wyoming, Michigan

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