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North American Executive Assistant

Company: Gordon Food Service
Location: Wyoming
Posted on: January 5, 2020

Job Description:

Position Highlights:New role supporting Chief Legal and Risk OfficerOpportunity to assist an executive while leveraging legal skills and experience--We are looking to onboard a North American Executive Assistant for our Legal, Risk and Communication team! This is a great opportunity for someone that is looking for a multifaceted role with a focus on executive assisting with true legal assistant responsibilities. This role will offer a broad understanding of organizational strategy, risks, operations, and legal matters that requires sensitive handling of confidential material.-- Be part of it!How will you make an impact on a daily basis?--

  • Executive Assistant:
    • Manages executives daily calendar and scheduling
    • Prepares for, schedules, and supports staff meetings, departmental meetings, Executive Team Meetings; may take notes and follows up on action items related to such meetings
    • Coordinates travel (flights, ground transportation, lodging, conference registration, etc.) and travel expense compilation and submission
    • Creates and edits presentations, documents and reports
    • Coordinates conference calls, video calls, mobile networking and other technology
    • Prepares responses to inquiries on behalf of Chief Legal and Risk Officer, Directors and Attorneys; drafts original and routine correspondence for executives signature
    • Takes initiative to provide additional support for projects, works closely with other Sr. Executive Assistants as a team player
    • Litigation and Legal Assisting:
      • Works within eDiscovery, eBilling and Entity Management systems--
      • Conducts research, data mining and analysis - budget and other reports.
      • Gather documents, ensure they get to our outside counsel in timely manner, monitor deadlines, organize meetings with internal witnesses
      • Support management of 3rd party subpoenas --Leading candidates will have.
        • Five or more years experience working with C-Suite or high level company executives; law firm or other professional services experience a plus
        • Technology savvy (MS Office, Google Suite, etc). Experience with legal technology (i.e. eDiscovery, eBilling and/or Entity Management) would be beneficial but not required
        • Financial acumen, budgeting experience--
        • High level of confidentiality and professionalism
        • Excellent communication (verbal, written, through chat and email) skills
        • Exacting detail orientation--
        • The ability to manage deliverables to the executive, anticipates needs, initiates actions--Find out more about our values, culture, and benefits at gfs.com/careers.------Be part of it!--Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. --To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process. ---------------- --------------------------Gordon Food Service is an equal opportunity employer. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. ----The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf--If you require a reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to talent@gfs.com and use the words Accommodation Request in your subject line. Please keep in mind this method is reserved for individuals who require accommodation due to a disability.--All Gordon Food Service locations are tobacco-free.Gordon Food Service is a drug-free workplace and drug tests all employees. --

Keywords: Gordon Food Service, Wyoming , North American Executive Assistant, Other , Wyoming, Michigan

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