Site Administrator

Company: Leadec
Location: Wyoming
Posted on: March 16, 2023

Job Description:

Job Description

Position: Site Administrator

Reports to: Facility Manager Regional Operations Coordinator

Position Purpose: Provides office administrative support for the site

Location: Grand Rapids Michigan

Essential Duties and Responsibilities:

• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
• Complete site new employee processing and administration.
• Order items for site as instructed to maintain inventory control.
• Update standardized work and other schedules from operations leads.
• Maintain safety performance charts and data.
• Complete and maintain site KPI metrics.
• Complete site reporting as required.
• Track and investigate receivables.
• Coordinate site employee activities.
• Support management projects as required.
• Provide information by answering questions and requests by the customer, Leadec Corporate Office and the site Leadec staff.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.
• Robot Cover inventory at warehouse done weekly
• Pull all Robot covers for the plant every Thursday morning
• Filter Inventory at warehouse done weekly
• Assist with cleanliness and upkeep of office space
• Send all inventory reports (consumables) to Facility Manager and Regional Operations Coordinator every Friday by noon
• Other duties as assignedCompetencies:
  • Customer Service Orientation- Satisfying customers.
  • Adaptability Flexibility- Willingness to deal with unexpected challenges or circumstances.
  • Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
  • Over communication with site Leadec staff, Leadec Corporate Office, customer, suppliers, etc. on a regular basis
  • Analytical Thinking Problem Solving -- being proactive instead of reactive.
  • Team player -- working in collaboration with all site Leadec staff, Leadec Corporate Office, customer, suppliers, etc.
  • Confidentiality -- Ability to handle sensitive documents and knowledge in a professional manner.Knowledge, Skills, and Abilities:
    • Ability to manage office administrative processes.
    • Professional attitude, organizational abilities and detail oriented to all Leadec staff members, Leadec Corporate Office, customers, suppliers, etc.
    • Ability to work with minimum supervision
    • Ability to be efficient with job duties and doing more than bare minimumPosition Requirements:
      • A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing environment.
      • Computer Skills (Microsoft Office Word and Excel) are required.
      • Purchasing and Billing experience.
      • Payroll experience a plus.
      • Forklift operation requiredPhysical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job.
        • The employee is also required to talk and/or hear in an industrial setting (noise level is moderate). The employee is frequently required to stand and walk on concrete surface from 4-8 hours. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl at warehouse and plant site
        • The vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment.

Keywords: Leadec, Wyoming , Site Administrator, Other , Wyoming, Michigan