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Site Administrator

Company: Leadec
Location: Wyoming
Posted on: March 16, 2023

Job Description:

Job Description

Position: Site Administrator

Reports to: Facility Manager Regional Operations Coordinator

Position Purpose: Provides office administrative support for the site

Location: Grand Rapids Michigan

Essential Duties and Responsibilities:

  • Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
  • Complete site new employee processing and administration.
  • Order items for site as instructed to maintain inventory control.
  • Update standardized work and other schedules from operations leads.
  • Maintain safety performance charts and data.
  • Complete and maintain site KPI metrics.
  • Complete site reporting as required.
  • Track and investigate receivables.
  • Coordinate site employee activities.
  • Support management projects as required.
  • Provide information by answering questions and requests by the customer, Leadec Corporate Office and the site Leadec staff.
  • Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.
  • Robot Cover inventory at warehouse done weekly
  • Pull all Robot covers for the plant every Thursday morning
  • Filter Inventory at warehouse done weekly
  • Assist with cleanliness and upkeep of office space
  • Send all inventory reports (consumables) to Facility Manager and Regional Operations Coordinator every Friday by noon
  • Other duties as assignedCompetencies:
    • Customer Service Orientation- Satisfying customers.
    • Adaptability Flexibility- Willingness to deal with unexpected challenges or circumstances.
    • Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
    • Over communication with site Leadec staff, Leadec Corporate Office, customer, suppliers, etc. on a regular basis
    • Analytical Thinking Problem Solving -- being proactive instead of reactive.
    • Team player -- working in collaboration with all site Leadec staff, Leadec Corporate Office, customer, suppliers, etc.
    • Confidentiality -- Ability to handle sensitive documents and knowledge in a professional manner.Knowledge, Skills, and Abilities:
      • Ability to manage office administrative processes.
      • Professional attitude, organizational abilities and detail oriented to all Leadec staff members, Leadec Corporate Office, customers, suppliers, etc.
      • Ability to work with minimum supervision
      • Ability to be efficient with job duties and doing more than bare minimumPosition Requirements:
        • A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing environment.
        • Computer Skills (Microsoft Office Word and Excel) are required.
        • Purchasing and Billing experience.
        • Payroll experience a plus.
        • Forklift operation requiredPhysical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job.
          • The employee is also required to talk and/or hear in an industrial setting (noise level is moderate). The employee is frequently required to stand and walk on concrete surface from 4-8 hours. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl at warehouse and plant site
          • The vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment.

Keywords: Leadec, Wyoming , Site Administrator, Other , Wyoming, Michigan

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